A two weeks notice letter is a format statement that you submit to your employer to leave your job professionally. This letter is not only common courtesy, but depending on your contract, it could also be a requirement.
This article will walk you through some tips that you can focus on when writing your two weeks notice. We have also included some samples to guide you through the process.
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Whom to Write to?
When sending your resignation letter, the first thing to consider is whom you should notify. If you are working in a small organization without a separate HR official, you can send it directly to your employer or your supervisor.
If not, you should be sending two copies to your supervisor as well as the HR representative. Before sending the notice, it might be good to set up a meeting with the HR rep to let them know.
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Get to the Point
When writing your two weeks letter, you might want to beat around the bush. You might even be urged to give several reasons for your departure. But it is always best to keep this simple.
Example: I hereby resign as [job designation] at [company name], effective [date of resignation], two weeks from [current date].
If you are unsure about how to get started with your two weeks notice letter, you can consult the top career advice service Skill Hub for guidance. The experts there can give you recommendations and even help you craft the letter that serves the purpose without unnecessary bells and whistles.
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Specify Your Last Working Day
Depending on your situation, the notice period might not be two weeks, and sometimes, it could be a month or more. And as such, it is pertinent that you specify the final day at your job. This gives your company sufficient time to delegate your work after you leave or take the next steps to find a replacement.
Example: My last day at [company] will be Friday, March 31.
This simple line can avoid any confusion and make the transition easier for both you and the company. It would also be a bad idea to leave it up to the company to decide your relieving date.
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Show Gratitude
As we touched upon earlier, it isn’t necessary that you should state your reasons for leaving. This can be especially the case if your reasons are volatile. That said, no matter how disenchanted you are with your organization, it is best to offer your two weeks letter with a positive note.
Furthermore, if you would like to offer your superior’s name as a reference for your prospective job applications, it is suggested that you be diplomatic. Another way to end the letter would be to thank the boss for their guidance and leadership. This is a surefire way to leave your company on good terms. It could even earn you a recommendation in the future.
Example: I am very grateful for the experience and growth working for you has afforded me, and I continue to maintain a high regard for [Company].
Although it might sound easy, not everybody has the knack to communicate effectively through writing. If you are thinking of how to write a resignation letter, we have included a simple format that you can refer to below.
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Two Weeks Notice Format
Finally, we have added some guidelines to follow when writing your two weeks notice.
- Include your name, date, and subject line
- State the resignation, and the reason (if required)
- Specify the date of your last day
- Add a statement of gratitude
- Wrap by mentioning how you plan to address the next steps
- Close with signature
This is a standard format that you can follow. Needless to say, each resignation letter is different. But it would be best to end things on a positive note, gratitude, or even something that you specifically enjoyed while working with the organization.
Below, we have attached a sample that you can use for inspiration.
Your Name
Your Address
Your Email and phone number
Date
Name
Title
Organization
Address
Subject: Resignation Letter
Dear Mr./Ms. Last Name:
I am writing to inform you of my resignation from [Company Name], effective two weeks from this date. My final day would be [specify your last working day].
The past two years with the company have been very rewarding. I have enjoyed working with the team, and I appreciate the growth opportunities that you have provided me,
Please let me know how I can be of service during my last two weeks at the company. I am more than happy to assist with the transition in any other way.
Sincerely,
Your Signature
Your Full Name
This format, of course, might vary depending on your country and company culture. Regardless, you can follow the above-mentioned guidelines to come up with an effective letter.
Most importantly, before you send the resignation letter, you should be sure to proofread it diligently. After all, a mistake with the date or any unnecessary information can do damage here.
Conclusion
How you leave your company can have a lasting impression on your career ahead. Your colleagues and supervisors are your references for future jobs, and your two weeks notice letter plays a crucial role in the process.
The best tip to remember is that when in doubt, keep things simple or use help of resume writing service which you can find at top resume reviews. Whether you are leaving your current job for a better offer or prefer to steer your career in another direction, prioritizing your success and mental health is a step in the right direction.
